Document Controller
We are hiring!
Leask Marine Ltd is one of the UK’s leading marine contractors, specialising in offshore and nearshore marine operations and we have a fantastic opportunity for a Document Controller to join our team.
Document Controller
The position is located in Kirkwall, Orkney, with an excellent salaried permanent position and company benefits including pension plan, health and sickness insurance, income protection, critical illness and life assurance schemes.
We are seeking a proactive, detail‑oriented Document Controller to manage, maintain, and control project documentation across multiple workstreams. You’ll ensure accuracy, accessibility, and compliance with company and client standards, supporting project delivery and seamless communication between internal teams, clients, and stakeholders.
Key Responsibilities
- Establish, administer, and continuously improve document control procedures in line with company and client requirements.
- Receive, log, track, and distribute documents, drawings, and transmittals via the Electronic Document Management System (EDMS).
- Maintain version control, ensuring the latest approved documents are available and obsolete versions are clearly superseded/archived.
- Perform quality checks on incoming/outgoing documentation for formatting, metadata, revision codes, and compliance with templates/standards.
- Prepare and issue document transmittals and status reports; support audits and project handover packages.
- Co-ordinate with project managers, engineers, QA/QC, and external partners to resolve document issues promptly.
- Protect information integrity and confidentiality in line with ISO and client contract requirements.
- Provide user guidance/training on document control processes and EDMS best practice.
Skills & Experience
Essential
- Strong attention to detail and organisational skills with the ability to manage high document volumes and tight deadlines.
- Clear, professional communication skills; comfortable liaising across technical and non‑technical teams
- Solid understanding of document control principles, naming conventions, revision control, and metadata.
- Proficiency with the Microsoft 365 suite (Word, Excel, SharePoint/OneDrive) and general IT literacy.
Desirable
- Knowledge of document management systems and version control.
- Previous experience as a Document Controller (ideally within engineering, construction, or marine industries).
- Hands‑on experience with EDMS (Electronic Document Management Systems).
- Familiarity with ISO standards (eg, ISO 9001) and QA/QC processes.
To apply for this role, please email your CV and a covering letter explaining how you meet the criteria to careers@leaskmarine.com with the subject line “DOCUMENT CONTROLLER”.
Applications are reviewed on a rolling basis.